KAL SCAN
Privacy Policy
Effective date: September 13, 2026
1. About KAL Scan
KAL Scan is a bookkeeping document management platform that helps individuals, corporations, accountants, and authorized firm staff upload, organize, review, and process receipts, invoices, and related accounting documents.
2. Information We Collect
We may collect account information such as your name, email address, organization or firm information, client relationships, and account role. We also process documents and information you choose to upload, including receipts, invoices, transaction details, supplier information, tax amounts, and other bookkeeping records.
3. How We Use Information
We use information to provide and secure the KAL Scan service, authenticate users, organize bookkeeping documents, extract accounting information, support accountant review, generate bookkeeping records and reports, prevent abuse, troubleshoot problems, and improve service reliability.
4. Document Processing and AI
Uploaded documents may be processed by automated tools, including optical character recognition and artificial intelligence services, to identify bookkeeping information such as dates, vendors, amounts, taxes, and accounting classifications. Automated results may require review before being treated as final bookkeeping information.
5. File Security
Uploaded files are subject to security controls before normal processing. KAL Scan may validate file type, size, content signature, and checksum/file-integrity, and may store files in access-controlled, private storage before further processing. Files that fail security checks may be rejected, quarantined, or prevented from further processing.
6. Service Providers
We may use trusted technology providers for infrastructure, database hosting, file storage, authentication, email, artificial intelligence, and application hosting. Information is shared with these providers only as reasonably necessary to operate, secure, and support the service.
7. Access and Sharing
Information may be accessible to authorized users associated with the relevant account, client, corporation, accounting firm, or workspace. We do not sell your personal information. We may disclose information where required by law, to protect the security of the service, or to investigate fraud, abuse, or unlawful activity.
8. Data Retention
We retain account information and bookkeeping records for as long as reasonably necessary to provide the service, meet legal or accounting obligations, resolve disputes, protect system integrity, and maintain legitimate business records. Retention periods may vary depending on the type of information and applicable requirements.
9. Your Responsibilities
You are responsible for ensuring that you have authority to upload, access, and process documents through KAL Scan, including documents containing information about clients, employees, suppliers, or other individuals.
10. Security
We use administrative, technical, and organizational safeguards designed to protect information from unauthorized access, misuse, alteration, and disclosure. No online system can guarantee absolute security, but we continuously work to reduce security risks.
11. Changes to This Policy
We may update this Privacy Policy when our services, legal requirements, or business practices change. The effective date shown above will be updated when material changes are published.
12. Contact
If you have questions about this Privacy Policy or your information, contact KAL Scan through the contact information provided by the service operator.